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You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
GENERAL DESCRIPTIONThe State Office of Risk Management is looking for a Contract Manager who will be responsible for overseeing the execution and administration of contracts. The Contract Manager is primarily responsible for defining business requirements, developing performance expectations, monitoring and maintaining active contracts, and completing reporting requirements. This position also assists with purchasing and procurement oversight. The Contract Manager ensures that the contract is satisfactorily performed, and the responsibilities of both parties are properly discharged. Transparency is key throughout the life of a contract, so regular communication with stakeholders and management is critical.This position is a key role in Compliance Management and serves as a resource throughout the agency. You will work collaboratively with Legal Servicesand#8217; staff and a wide variety of other people. Your duties are designed to complement the procurement and contracting responsibilities of the Director of Compliance Management, Assistant General Counsel, and General Counsel.SORMand#8217;s core missions are customer service oriented. We administer the workersand#8217; compensation program, insurance and risk management programs, and continuity of operations program for other state entities.As a state employee, you are automatically enrolled in the stateand#8217;s retirement plan and are eligible for additional health insurance benefits.ESSENTIAL POSITION FUNCTIONSMonitors legal and regulatory requirements pertaining to procurement and contracting to ensure compliance with applicable rules, laws, and the State of Texas Procurement and Contract Management Guide.Confers and collaborates with others on a regular basis. Contributes to team effort by accomplishing results and providing assistance as needed.Acts as a resource for business owners. Before procurements occur, reviews terms and conditions in quotes, purchase orders, user agreements, license agreements, warranty and maintenance agreements, etc. and educates business owners and management on compliance with future requirements as well as and#8220;dos and donand#8217;tsand#8221; for the contemplated purchase.May assist in preparing the scope of work, specifications, and conditions for new and existing contracts; preparing contracts, assisting with negotiation strategies; and facilitating new contract awards.Coordinates the processing of contract documents to ensure that management understands and authorizes contract terms.May assist in developing solicitations, contracts, and amendments.Monitors contract performance after contract execution, including developing and tracking key metrics; monitoring compliance with deliverables and reporting requirements, drafting and maintaining controlled correspondence to document enforcement of contract terms, monitoring and reporting of vendor performance, and ensuring that contract performance and practices are consistent with applicable rules, laws and the State of Texas Procurement Manual and Contract Management Guide.Monitors and documents, through active engagement with business users, contractorsand#8217; progress and performance to ensure goods/services conform to the contract or purchase order requirements.Understands relevant contract provisions in active contracts and purchase orders, communicates contractual obligations to all parties involved, and proactively identifies contractor performance issues and/or internal performance issues that affect efficiency and effectiveness of goods/services.Maintains and conveys information concerning the effectiveness and quality of services being provided.Responsible for communications to ensure management is aware of developing problems or issues so the problem/issue can be addressed in a timely manner.Monitors and analyzes contractor performance issues and makes recommendations on solutions to effectively and equitably resolve contractual issues. Identifies additional performance requirements that will enhance SORMand#8217;s return on investment/use of contracted goods and services.Maintains detailed and up-to-date information on contracts and purchase orders, prepares and distributes contracting/procurement reports concerning the effectiveness and quality of goods/services being provided, and revises contract administration policies and procedures as needed.Develop expertise on the CAPPS Financial system to promote compliance with procurement and contracting requirements.Maintains up-to-date information and documentation in the state and/or agency purchasing systems, LBB contract database, and CPA vendor performance reporting.Creates, implements, and regularly reviews contract monitoring best practices. Drafts and puts into practice the agencyand#8217;s Contract Management Handbook. May establish or improve business processes, develop and implement forms, letters, templates, etc. May recommend changes to solicitation and contract boilerplate documents and other contract related documents.Serves as the principal contract liaison between management, the Board, contractors, the Legislature, and other customers. May handle requests for information and provide information verbally and in writing. May prepare written responses to routine requests.Meets with contractors on a regular basis to review progress, discuss problems, and consider necessary changes. May coordinate and/or establish a reporting schedule and the content of vendor reports.Examines billings, fiscal date, and eligibility determinations for compliance with contractual terms. Assists with internal invoice review to ensure billing is consistent with contractual provisions and performance discounts are identified and utilized.Monitors the status of expenditure requests, requisitions, and purchase orders.Audits invoices to check for accuracy, receipt of material, and compliance with purchase orders.Maintains purchasing and procurement reports, records, and files.Reviews procurement documentation for completeness, accuracy, and compliance.Reviews Expenditure Requests and requisitions for completeness and compliance.Maintains a tracking system to monitor contracts and ensure expenditure requests and requisitions are submitted to renew rentals, subscriptions, and maintenance agreements to avoid interruption of services.Maintains a tracking system to monitor procurement activities such as expenditure requests, purchase requisitions, purchase orders, and contracts.Identifies and attends professional procurement training and development activities as necessary.Conducts contract and procurement training for relevant personnel.May assist in reviewing legal documents, legislation, administrative rules, and amendments.Performs related work as assigned.Maintains relevant knowledge necessary to perform essential job functions.Attends work regularly in compliance with agreed upon work schedule.Ensures security and confidentiality of sensitive and/or protected information.Complies with all agency policies and procedures, including those pertaining to ethics and integrity.
Qualifications: MINIMUM QUALIFICATIONSEducation: Graduation from accredited four-year college or university with major coursework in business, public administration, law or a related field. Experience and education may be substituted for one another.
Experience: At least two years of experience in purchasing and procurement of goods and services, contract administration, management, evaluation, and/or monitoring contracted vendors.
Certification: Obtain and maintain Certified Texas Contract Ma
